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Adding assistants and collaborators

Assistants

There is an option to add an assistant to a profile to allow them to edit it – this is useful if a secretary who is not a site manager needs to keep some profiles other than their own up to date. The assistant will need to have a profile of their own in order to do this and their name will appear on the profile of the person.

Collaborators

There are two kinds of collaborators that can be associated with people in the research directory, who are dealt with in different ways:

  • other members of the directory
  • people who are not in the research directory

Adding other members of the directory

When editing a users profile, go to the 'Professional Information' tab. On that screen you will see a heading 'Collaborators' and an 'add' button below it. This will give you a list of the people in the directory and you can select collaborators from there.

Adding people who are not in the research directory

When editing a users profile, go to the 'Professional Information' tab. On that screen you will see a heading 'Other collaborators' and an 'add' button below it. Before you use this button, you will have to add the collaborators to the site.

  • At the home page of your site, either click on the 'content' tab of the editing bar and then click on the 'Collaborators' folder, or type collaborators into the address bar of your browser, after the slash.
  • Go to 'add new...' and select 'collaborator'.
  • Add the information on the screen -  the title is the name of the person - adding the institution and website is optional. Best practice is to use their surname (in lower case) as the short name. Remember to publish the information.
  • You can add a batch of collaborators in this way.
  • When you go back to the directory and click the 'add' button under 'Other collaborators', the list of people you have added will be shown and you can select